Owning multiple homes should feel like freedom, not a second job. HearthFile keeps every property organized, documented, and ready — so you can enjoy them instead of manage them.
From a Manhattan pied-à-terre to an Aspen retreat — deeds, title insurance, surveys, manuals and contracts, indexed by property and always at hand.
Homeowner's policies, umbrella coverage, HOA dues and alarm monitoring — tracked across every state, with discreet reminders well in advance.
A pipe bursts at the lake house while you're abroad. The right contractor, account number, warranty and last service visit — found in seconds, from any device.
Built around how high-net-worth households actually operate: estate management, household staff, vendors, capital improvements, insurance and finance — each in its proper place.
A dedicated specialist onboards your properties, ingests historical documents, and configures your portfolio. You arrive to a system already in order.
Your portfolio is private to you. Grant scoped access to a spouse, family office, attorney or estate manager — and revoke it just as easily.
As part of my home management service, I set up and maintain HearthFile — a private organized system for everything important about your properties.
Stephanie has spent more than a decade supporting principals and families with complex households — coordinating estate staff, vendors, insurers and contractors across multiple residences. Her practice is built on discretion, attention to detail, and a quiet preference for systems that simply work.
She sets up HearthFile for every client personally — and remains on call as your home portfolio evolves.
Share your portfolio with a HearthFile specialist. We'll build out your private record, property by property, and hand you the keys.